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Should My Business Have Its Records Shredded?

Nov 10, 2016

maryland, shredding, documents

As a business owner, you have almost certainly accumulated many records or documents that are no longer necessary for use. Hiring a company to handle your record removal and shredding needs takes the annoyance and responsibility off of your hands and places it in those of the professional’s. Not sure whether you should have your business’ records and documents removed and shredded? Consider these important reasons to do so:

Employee Protection

Your employees have a legal right to their privacy, and it is guaranteed that you as a business owner have your employees’ personal information on record. It is good practice to ensure the disposal and destruction of documents containing this private material so that you never put your employees in danger with regards to the release of their personal information.

Customer and Patient Protection

If you work in a medical office, you understand the importance of patient confidentiality and can easily see why it is critical to properly dispose of the medical records of your patients. Current records should be secure in your company’s filing system, but those records that have expired should be removed and shredded in order to protect your patients. The same goes for customers as well – if you have a customer’s credit card or other personal information on record, it should be destroyed once it is no longer in use.

Space Management

Holding onto patient or customer records and documents can become a very space-consuming practice. Allowing the removal and secure disposal of these items can save you a lot of space in your home, office, or wherever records are being stored. In addition, paper storage of large magnitudes can be a fire hazard, so the disposal of them once they are no longer needed can be crucial to the safety of you and your business.

Identity Theft Vulnerability

Criminals all over the world are tirelessly coming up with new ways to steal identities. One of the oldest and possibly simplest ways to do so is by accessing old records that are physically stored within a company. Always have your employees’ and customers’ best interests in mind by having private documents shredded and avoid being a reason that they are vulnerable to identity theft.

Items That Should Be Shredded

  • employee records
  • pay stubs
  • credit card information
  • photo IDs
  • tax returns
  • bank statements and bank account information
  • voided checks
  • copies of sales receipts
  • documents containing sensitive patient, employee, or customer information (i.e. name, address, phone number, e-mail address)

BWS Inc. is a waste management company with a combined 70 years of experience in our field and offers professional industrial record removal and shredding services. We guarantee that your documents will be safely and securely shredded, compacted, and recycled domestically. If you are a business owner in Maryland, D.C., Virginia, or Pennsylvania and have old, unused records and documents taking up space in your home or office, contact us today to find out more about our record removal and shredding services and get a quote!

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